Data Management

AIMMS Research Data Management

“People in the life sciences community have been talking a lot about the importance of Research Data Management (RDM)." - Prof. Bas Teusink, Scientific Director of AIMMS (full interview)
"Research Data Management is not admin!" - Dr. Brett Olivier, Data Steward AIMMS and Faculty of Science (full interview)
Welcome to the AIMMS Research Data Management (RDM) Portal, here you will find a growing collection of research data management related news and information. Contact RDM support.

RDM news 
  • New RDM software at the VU now available!Research Drive is a project based tool based on the same technology as SURFDRIVE. For more information see the Data Storage and Archiving tables. (2020-10-15)
  • At home and on the go. IT facility information on working at home provided by VU IT (2020-10-12).
  • New Spotlight on VU Data storage. For a summary of VU data storage and archiving options see the Spotlight onStorage section below (2020-09-20).
  • RDM from home . Information from the VU library research data support team aimed at researchers working from home (2020-10-12).
  • Identifying and assessing Research Data Management costs - a, generally applicable, guide developed for Horizon 2020 ORD projects by OpenAIRE (2020-09-21)
  • Source code is also data. If you have any questions on managing software source code (version control, modularity, documentation) or analysis scripts/software development (testing, packaging, etc.) in general, feel free to contact  AIMMS data management (2020-07-20).
  • ZonMW COVID-19 calls and data management . The ZonMW COVID-19 program includes an emphasis on Open Science and FAIR data stewardship. This can require data stewardship input and specific parts of the project data management plan, including data interoperability and budget to be provided at the final proposal stage. Feel free to contact the AIMMS data manager to discuss these developments  (2020-06-08).
  • RDM walk-in sessions . Bring your data questions or stop by to talk RDM or software development, every Wednesday 13:30 -- 15:00 in room 01E11 (2020-04-01 - currently on hold due to COVID-19).
Data management can sometimes seem like a daunting task, especially when suddenly confronted with requests for data management plans and making your data FAIR etc. Fortunately, there is a growing network of RDM support developing at the VU.
  • The AIMMS Data Steward, Brett Olivier. For practical, data management questions, writing data management plans, metadata, annotation, tools, storage solutions or software development and publication. Please contact me directly or I can organise an RDM walk-in session.
  • The VU library RDM support team is available for all your general RDM questions.
  • Questions about privacy sensitive data and its protection, try the Faculty of Science Privacy Champion - vunet.
  • For questions on VU and Faculty RDM policy, its implementation and general RDM facilities, the BETA faculty Data Stewards are available for to assist you.
Facilities and documentation
A quick guide to RDM related facilities and information available at the VU. Please feel free to contribute resources that help you with your data management.
  • VU DMPOnline provides an interactive, template driven portal for the collaborative, writing, sharing and exporting of DMP's. 
  • The VU library RDM libGuides provide a wide range of information on getting started.
  • VU Data Archiving options available on vunet.

Spotlight on: VU Data Storage

While there are various descriptions of the storage facilities available to researchers at the VU, many are difficult to find, and in some cases, interpret. In this spotlight I am collecting together the latest information on the VU facilities available for data storage with links to the latest information on the new IT support portal, VUNET and other VU resources.

Summary of VU RDM project storage options
NameFree data volume and storage conditionsEur/100GB/YrDescription
Home and Group foldersinfoHome folders (< 3GB, no cost), Group folders (variable)420 (>3GB)Every (guest) employee  and student is provided with a Home folder (H :) on the file server for personal files, which is only accessible to you and access to one or more Group folders (G :) for editing and sharing common files with colleagues from the same department or group.
SURFdriveinfo500 GB per userNAA safe alternative to commercial cloud storage services such as Dropbox for university staff. SURFdrive allows you to easily synchronize and share files with other users. SURFdrive is compliant with Dutch and European privacy legislation. You remain the owner of your data and it is stored in the Netherlands.
SciStorinfo100GB minimum at € 0.10 per GB per year for single copy storage or € 0.20 per GB per year for backed up duplicate storage.20 (duplicate)SciStor or "Storage for Scientists", is intended for storing large amounts of research data. SciStor can be used from any VU workstation and, via utilities, also from home or on the road. If desired, an automatic backup can be made of the data (duplicate storage).
EDUgroepeninfoYou have a total storage space of 5 GB which includes max 20 team sites and a 'My site' of 250 MB.on request (>5GB)The digital collaboration environment for higher education and research in the Netherlands. Users work together via a team site. A team site is a closed environment: only invitees have access. With team sites, you can, among other things, share documents, plan meetings, document projects and distribute tasks.
Research DriveinfoUp to 2TB can be requested, without cost, per project. More space is available at a fee determined by IT.NA (< 2TB) more available at a fee.Does your research team need large storage quotas, and work collaboratively with other educational and governmental institutions or external private parties? Research Drive is a cloud-based shared-storage environment specifically designed for these requirements. This project based storage software is based on the same technology as SURFdrive and provided by SURF at the VU. Can be used, under specific condition, as a component in projects that deal with sensitive data. See the information page for more details.
YodainfoExpected release date: 2021TBDYoda is a service that provides researchers and their partners with a workspace and an archive that enables them to collaborate, deposit, publish and preserve research data. Contact AIMMS RDM for details.

Summary of VU RDM archive options
NameFree data volume and storage conditionsEur/100GB/YrDescription
ArchStorinfoDatasets >50GB require budget holder permission. For smaller datasets storage costs may not apply. Contact RDM support for more details.22*For archiving research data at the VU. Researchers can only access their data through an e-mail request, no link (persistent identifier) for data citations available and retention period is 10 years. Bibliographical details (metadata) of VU researchers can be found in Metis. Contact RDM support for details.
DarkStorinfoDatasets >50GB require budget holder permission.  For smaller datasets storage costs may not apply. Contact RDM support for more details.200*For archiving sensitive data in a secured archive at the VU, suitable for privacy sensitive information. Researchers can only access their data through an e-mail request and no link (persistent identifier) for data citations available. Retention period is at least 10 years and bibliographical details (metadata) of VU researchers can be found in Metis. Contact RDM support for details.
DataverseNLinfoFor average sized datasets storage costs may not apply. Contact RDM support for more details.350*DataverseNL: online storage, sharing and registration of research data, during research period and after its completion. DataverseNL is a shared service provided by participating institutions and DANS. Contact RDM support for details.
YodainfoExpected release date: 2021TBDYoda is a service that provides researchers and their partners with a workspace and an archive that enables them to collaborate, deposit, publish and preserve research data. Contact AIMMS RDM for details.

* Costs may be subsidized for smaller/normal datasets contact RDM support for specific details.

If you know of a resource not on these lists and would like something added, please contact AIMMS RDM.

RDM facilities at the VU: DMP Online facility (

Some common questions when asked to write a Data Management Plan (DMP) is where do I start, what is this DMP asking for and how do I easily work on this and share it with my colleagues? The VU DMP Online facility tries to help you answer all these questions. Developed by the Digital Curation Center (UK) the VU licensed its own version of this facility in 2019.

The VU DMPOnline facility provides a web-based, template-driven way of creating DMP's. It includes the official templates of a number of funding agencies (including NWO and ZonMW) and supplements or can even replace filling the the DMP templates made available as Word documents. What advantages are there to using the VU DMP Online:

  • Inline guidance. For each question in the DMP, guidance is provided on what is expected in that section
  • Collaboration. In progress DMP's can be shared with colleagues to review, edit or collaborate.
  • Comments. Each question has a comments section where colleagues or reviewers can provide suggestions on how to answer the related question.
  • Export. Once completed the DMP can be exported in various formats including Word, PDF, CSV or HTML.
  • Create a living document. Most DMP's need to be updates as the project progresses. DMP Online simplifies this process and has various facilites for working with and updating DMP's.

An AIMMS researcher? You can easily share your DMPOnline document with AIMMS RDM and send a request for comment on specific aspects of your DMP.

For support, comments, questions or contributions to this page please contact the AIMMS Data Steward.